Guidelines in Choosing a Reliable Document Scanning Company


Document Scanning is the process of optically converting images, printed text, and handwriting into a reliable digital format. It involves scanning print material for digital archiving with a view to reduce storage needs, and streamline indexing and retrieval. It is also used for the digital conversion of maps, engineering drawing, and graphic art. Each of these requires different scanning equipment and skill-set.

Document Scanning is quite essential a service for any business, legal, or medical organization and for professionals in various fields. Scanning solutions help these organizations keep their business well-organized and maintained. Busy professionals and corporate firms resort to scanning services for a variety of reasons. It frees them from the complexities involved in the process of scanning. They need not spent anything on acquiring scanners or employing personnel to do scanning. To crown it all, these companies can concentrate on their core business activities. There is no denying the fact that outsourcing scanning services to some reliable company is the best course of action for any business firm.

Common Document Scanning jobs Offered by Service Providers

  • Paper scanning for any type of printed materials
  • Microfiche scanning
  • Microfilm scanning
  • Book scanning
  • Aperture card scanning
  • Photographic and drawings scanning for any black and white or color photos
  • Computer data
  • Optical character recognition
  • Optical Mark recognition
  • Rare documents scanning

Guidelines to Choose a Reliable Document Scanning Company


Check experience: Always consider the experience of the firm. Only an experienced firm with longstanding service history can bring quality scanning solutions. It is advisable that you hire a firm that focuses mainly on document scanning.

Expert staffs: Find out the quality and expertise of the staffs of the firm providing scanning services.

Flexibility of service: Carefully learn whether the scanning company is capable of providing services as per your requirement. Some companies change your needs to fit their solutions.

Quality and accuracy: Determine the accuracy rate offered by the firm. Remember that most leading firms offer 99 percent accuracy in scanning and provide three levels of quality checks.

Security of files: Ensure the security of your documents in advance. Data security is a major concern in outsourcing. Most leading firms employ various industry-standard security measures for the safety of your document. They always transfer documents through secure modes of FTP or browser based 256 bit encryption protocol.

Affordability: Carefully study their pricing patterns. Truly business-like companies offer 30 to 40 percent cost savings below market rates.